How to Write a Letter to Your Lawmaker

It takes only a few minutes to write a letter, but those few minutes can make a big difference.  When members of the House of Representatives or U.S. Senate receive enough letters on a particular issue, it does influence their vote.  Unless they hear from you, many legislators may not be aware of how strongly their constituents feel about a particular issue.  Your words can sway them and help them to understand why an issue is important to the folks back home. 

Here are some suggestions on what will give your letter the greatest impact:

• Use your own words and your own stationery:  A handwritten or neatly typed letter is best, so long as it’s legible.  Form letters, photocopies and preprinted postcards are of very limited value.

• Be Concise: A letter longer than one page is less likely to be read. 

• Be constructive in your comments:  Don’t be unnecessarily critical, and never threaten or insult.  Thank your lawmaker for taking a positive stand on a relevant issue, if appropriate.

• Personalize your message:  People tend to remember a good story and one told from the heart is better than a ream of facts.  Let your lawmaker know why the issue matters in your life.

• Mention your affiliations to local organizations and groups, if they’re pertinent.  You don’t need to mention affiliation with membership in national conservation organizations like the National Wildlife Federation.

• Identify your subject clearly:  If possible, refer to legislation either by its bill number or by its popular name, such as the Clean Water Act.

• Discuss only one issue in your letter: For example, avoid mentioning takings and superfund reauthorization in the same correspondence.  This ensures that your letter will be seen by the right staff member.

• Ask the lawmaker to do something specific:  For example, ask her to vote for a particular amendment, request hearings or co-sponsor a bill. 

•  Ask for a reply to your requests and questions.

•  Be sure to include a return address on your letter. 

• If you have time avoid sending your letter by fax or email:  Most Congressional offices prefer letters that arrive by mail.